Opportunity Notice - Client Services Administrative Assistant

Posting Date:          March 17, 2023

Job Type:                 Full-time, Permanent

Work Location:       Town Hall

Salary:                       $49,070 - $57,729

Hours:                       35 hours per week

Reporting to the Deputy Clerk, the Client Services Administrative Assistant performs a wide variety of clerical responsibilities to all departments of the Town of Arnprior.

The primary responsibilities for this position include (but not limited to) the following:

• Provide client service to the public by assisting with general questions pertaining to by-law enforcement, enquiries about parking tickets, assisting with marriage licenses, and pet registration.
• Ensure guests are signed in and out of Town Hall to assist in ensuring building security is maintained.
• Support coordination of meeting arrangements including booking venues/rooms, and distribution of documents.
• Dispatch information to Operations personnel for emergency and routine maintenance, prepare work orders, and track all concerns and enquiries received and actioned in the client management system.
• Assist with cemetery administration concerning purchases by providing information and guidance on plot locations and the cemetery by-law. Liaise with external associates such as Funeral Directors and cemetery caretakers, coordinate locations for placement of monuments, and maintain accurate records using various software applications.
• Maintain accurate filing and record management systems, order office supplies and assist with the maintenance of office equipment (service calls), plus process outgoing and incoming correspondence.

The successful candidate will have as a minimum the following qualifications:

• Post-secondary courses with an emphasis in office administration.
• Minimum of three to six months experience working in an administrative capacity.
• Strong organizational, communication, and interpersonal skills along with proficiency in the MS Office Suite.
• Knowledge working in a municipal environment and with cemetery administration are considered an asset.

Interested candidates are invited to submit an application in confidence by 3:00pm on March 30^th, 2023, quoting “Client Services Administrative Assistant” attention to Human Resources by: 

Mail: Town of Arnprior 105 Elgin St. W. Arnprior, ON K7S 0A8

E-mail: hr@arnprior.ca

The Town is committed to maintaining an equitable work environment and welcomes submissions from all qualified applicants. If you require a disability-related accommodation to participate in the recruitment process please email the Human Resources Officer at hr@arnprior.ca.

If you require a disability-related accommodation to participate in the recruitment process please email Human Resources at hr@arnprior.ca. All applicants are thanked for their interest. Internal and external candidates will be interviewed simultaneously. Only the candidate selected for an interview will be contacted. Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of candidate selection.